LCF's General Rule of Operation
1.) The task of the Logistics Cooperation Forum is to integrate and represent the views and opinions of the non-profit organizations representing the logistics industry on important issues affecting the profession at all public and administrative, entrepreneurial and NGO forums, where issues related to the logistics profession are discussed, prepared to be decided.
2.) LCF is not a legal entity, its affiliated organizations retain their full independence and act according to their own rules of conduct.
3.) The organizations participating in the foundation of LCF declare that joining the Forum will be free after the formation, as well as the withdrawal from the Forum.
4.) Any registered membership organisation can join the Forum, which has national coverage, is active and decisive in the field of logistics, and is accepted by the majority of the current members. Every organization has one vote.
5.) In order to carry out the duties of LCF, it may invite organizations or persons whom are not covered by section 4, but their continued involvement in the work of LCF is necessary or desirable. The invited organizations / persons will attend the meetings with the right of consultation.
6.) The LCF's members may delegate up to 3 persons to represent their organization. The representation mandate is valid until withdrawal. The delegates may substitute each other. Occasionally, a person may represent other members as a proxy representative. The authorizing officer must notify the Secretary General of LCF in advance.
7.) The Forum is chaired by the President, who is one of the acting Presidents of the founding members. The term of the Chairman lasts for two years. After his/her term, he/she serves as co-chair of LCF for one year.
The Members may decide differently if every member accepts it unanimously.
8.) The participants of the Forum will be required to coordinate the operational work on the basis of a consensus from the Secretary General, whose mandate lasts until withdrawal.
HALPIM (Hungarian Association of Logistics, Purchasing and Inventory Management) carries out the administrative and secretarial tasks of the Forum. The participating Organizations may, in their respective spheres, designate a person in contact with the Secretary-General.
General responsibilities of the Secretary-General or the Secretariat:
- preparing the issues to be discussed
- record statements and decisions, document it, monitor the implementation of decisions
- organizing the meetings of the Forum
- compiling proposals on the Forum agenda
- continuously informing participating organizations
- up-to-date management of the names and contact details of persons delegated by LCF's invited organizations/persons
During the operation of the Forum, organizations participating in the Forum may freely propose topics to be discussed.
9.) Meetings of the LCF shall be convened by the President in office by indicating the date agreed upon beforehand, taking into account the tasks of the Secretary-General set out in section 8. Meetings are chaired by the Chairperson, exceptionally the Co-President may be entrusted with this.
10.) In order to increase and improve the LCF's ability to formulate opinion, the co-organizers may choose between experts representing the LCF in their respective relations to provide liaison tasks with external organizations.
11.) The position to be taken on each issue is LCF's consensus-based approach. LCF's position must also disclose dissenting opinions. Participating organizations act in accordance with their general and ethical rules in representing the opposite position. In developing positions, the participants assume that the representatives of the co-organizers represent the position agreed with the delegating body.
12.) The consensus can be developed during the LCF meetings and on the basis of the written comments coming from the LCF members. The conclusion of the consensus is established by the President, the Secretary General is responsible for fixing different opinions. During the establishment of the consensus neither the President nor the Secretary-General shall examine the conciliation procedures within each of the partner organizations.
The positions received in writing are consolidated by the LCF Secretariat, arranged for interpretation and sent electronically to members for final verification.
The consensus should be reached between the organizations entitled to vote, taking into account the opinions of the invited organizations/persons, who will formulate their views on the subject within a given time, and participate in a given meeting and express their opinion.
13.) The member organizations of LCF undertake to represent the positions of LCF in their organizational relationships and to enforce LCF's positions in the operation of their own organization.
The organizations participating in the Forum will ensure that their publications, events and other communication channels provide continuous information about LCF's operations, the issues discussed and positions of LCF, indicating appropriate references to the sources.
14.) If any delegate or executive officer of a member organization declares an opinion different from the position adopted by LCF or the position of the member organization in the LCF, with the exception of those set out in section 11, it is the President's duty to request a public rectification.
15.) LCF has no independent budget. The participating organizations contribute to the costs of their LCF activities.
LCF's member organizations jointly bear the costs of the administrative services. Amount fixed: 10,000 HUF / year / organization, billed by HALPIM to the members of LCF.
Concerning applications for the promotion of LCF's activities, according to the requirements of the specific call for proposals, the member organizations agree on a case-by-case basis to allocate tasks, to bear costs and to allocate revenue.
Budapest, 30 March 2016